A quiet home office in late-afternoon light: the laptop is closed and the coffee is still warm.

Stop retyping estimates into Xactimate.

Upload the estimate PDF and get an ESX you can import into Xactimate. We check our total against the PDF's own Line Item Totals row.

Get your first ESX freeThen $25 each. A monthly plan is coming soon.
  • Xactimate PDFs from adjusters or contractors, digital or scanned.
  • F9 notes stay attached to their line.
  • The ESX uses the PDF's price list. Xactimate sets the prices when you import it.
  • Lines without a code come in as bid items, with the PDF's price.

A reconciliation sheet comes with every ESX.

A short PDF, shown in your panel and downloaded next to the ESX. It sets our total against the PDF's Line Item Totals. If they agree, it says Ready to import. If not, it lists the lines to fix.

2 lines to fix
Line Item Totals1,795.45
Sum of lines read1,552.97
Off by242.48
Here are the 2 lines.
PDFWe readShort
3
Tear out ceramic tile floor and bag for disposalScanned page: quantity read as 45.00 SF, the PDF has 48.00 SF at 2.14
102.7296.306.42
8
Toilet - Detach & resetSplit across pages 3 and 4: price not read, the PDF has 1.00 EA at 236.06
236.060.00236.06
The 2 lines add up to the difference242.48
Ready to import, 2 codes to pick
Line Item Totals3,296.40
Sum of lines read3,296.40
Difference0.00
  • Custom range hood venting385.50
  • Specialty countertop, template and install640.00

These two have no Xactimate code. They are in the ESX as bid items, with the PDF's description and price. Pick a code if you want to.

From the PDF to your Xactimate job.

Four steps, and you decide after you see the result.

  1. 1Upload the PDF

    Drop in the estimate PDF, from the adjuster or from a contractor.

    Kitchen-estimate.pdf

  2. 2We read it and check the total

    We read every line, then compare our total with the Line Item Totals row printed on the PDF.

    Ready to import
    Sum of lines read1,875.53
    Line Item Totals1,875.53
    Difference0.00

  3. 3See the result and the price

    You see the result and the price before you pay. Your first ESX is free.

    11 linesReady to import
    Your first ESX$0.00

  4. 4Download and import

    Download the ESX and its reconciliation sheet, then drag the ESX into Xactimate to import it.

    Kitchen.esx
    Reconciliation sheet

Your first ESX is free.

Then pay for what you convert. You see the result and the price before you pay.

Get your first ESX free

What it costs

Your first conversionUp to 150 lines, with its reconciliation sheet
$0.00
One conversion, no planPaid when you convert
$25.00
Monthly plan, coming soon10 conversions a month for $150. Unused conversions will carry over.
$150.00a month, coming soon
Each line over 150On any conversion, free or paid
$0.25

If we cannot convert the file, you do not pay.

Who's behind Levelly.

I'm Daniel Niño. For five years I've written Xactimate estimates for contractors in the US, and too much of that time went into retyping adjusters' PDFs line by line. I built Levelly so you don't have to, and so you can see where a number didn't match.

Questions, or a PDF that didn't convert well? Write to me at support@uselevelly.com.

Daniel NiñoFounder

Questions

Something else? Write to support@uselevelly.com.

A cup of coffee, still steaming, next to a closed laptop on a wooden desk in afternoon light.
When do I pay?

You see the result and the price before you pay. If some lines need a fix, you still get the ESX and the list of lines to fix, at the same price. If we cannot convert the file, you do not pay.

Is the first ESX really free?

Yes. Each account with a confirmed email gets its first conversion free, for a PDF of up to 150 lines, with its full reconciliation sheet. If it has more lines, each extra line is $0.25.

How does the monthly plan work?

It is coming soon, and you cannot buy it yet. It will be 10 conversions a month for $150. Conversions you do not use will carry over and never expire. Each conversion will cover a PDF of up to 150 lines, and extra lines will stay $0.25 each. Until then, your first conversion is free and each one after that is $25.

Which PDFs work?

Xactimate estimate PDFs, from an adjuster or from a contractor. Scanned PDFs work too, but they take longer. Handwritten estimates and PDFs that do not come from Xactimate do not work.

What does "Ready to import" mean?

Every line from your PDF is in the ESX, and the lines add up to the PDF's Line Item Totals, to the cent. Prices come from the PDF; Xactimate may reprice coded lines from your price list when you import. It checks that nothing was lost or misread. Whether the scope is right stays your call.

What if it is off?

The reconciliation sheet says by how much and lists the lines we could tie to the difference. If part of it is not tied to a line, the sheet says so and shows the room totals, so you know where to look. The price is the same, and you see it before you pay.

How long does it take?

Usually about a minute. Scanned or very large PDFs can take several minutes.

Do I need Xactimate?

Yes. The ESX opens in Xactimate.

What happens to bid items?

They come into the ESX as bid items, with the description and the price from the PDF. When the PDF itself marks a line "(Bid Item)", it stays a bid item, as in the original, and the sheet only mentions it. For any other line we could not tie to a code, the sheet says Ready to import, with the number of codes to pick, so you can pick a code if you want to.

What about the notes in the estimate?

F9 notes are attached to their line item.

What happens when I reprice in Xactimate?

Prices update to your price list, like any estimate. The reconciliation sheet shows that the ESX added up to the PDF's Line Item Totals when we delivered it. A few items exist in more than one Xactimate category with the same description, for example cement board for floors and for walls. We pick the category from the room when we can; when we can't, the line comes in as an item to confirm and you pick it. If repricing moves one of those lines, that is usually why.

What happens to my files?

We keep your PDF to improve how Levelly reads estimates. We do not sell your data, no AI service sees your PDF, and we delete your files if you write to support@uselevelly.com. The details are on the Privacy page.

Who do I write to?

Use the Contact page. The rules for using the service are on the Terms page.